Why Use Security Seals?
Security seals are applied to provide proof of entry. There are many types and degrees of security seals, but they are of little use if not used as an integral part of the procedures and systems established by users to apply and control security seals.
This information is intended to provide assistance to seal users, assisting them in establishing the appropriate control procedures and systems, in order to use security seals to prevent theft and robbery.
The process necessary for the proper management of security seals is shown below:
Ordering Security Seals
Procedure to request security seals
- Ordering security seals, should always be the responsibility of one designated person in a company.
- All orders for security seals should come from on centralized location in the company.
- Seal manufacturers should ship security seals to one specific location in the company.
- Security seals should be laser marked with a marking and number series unique to the company that uses the seals.
- Utilizing colour coding or location coding is an ideal method to identify different distribution centres or terminals of companies.
Application of the seals is important
All seals must be applied according to the instruction of the manufacturer, and a designated employee must check the seal application. Select the most suitable security seal for the shipment, based on value, destination and other logistic factors.
The following procedures for application should be used:
1
2
3
4
Entry Procedures
- A. All drivers must submit their paperwork to the Security Gate.
- B. The Guard will verify the permit, as presented by the driver.
A guard should record the following information:
- i. Tractor number, company and license plate number.
- ii. Trailer or container number.
- iii. The seal’s number, color and coding.
- iv. The driver’s identity (license number).
- v. Date and time.
- D. In order to prevent shipping patterns from developing, random domestic or low value shipments should also be sealed with a high security seal.
- E. The entry location should inventory differently marked or numbered seals, to be used for random shipment checking.
- F. Random shipment checks should always be done by, or monitored by, designated security personnel.
